July 2021 Minutes
Minutes of the meeting of Cowbit Parish Council held on
Monday 12th July, 7.30pm at Cowbit Village Hall
Attendance. Cllrs Tyrrell, Elliott, Fragale and Sandhu.
District Cllr Casson, 3 members of the Public and the Parish Clerk.
1. Chairman’s welcome.
The Chairman welcomed everyone to the meeting.
Public Forum.
A resident let the Council know the Cowbit Coffee morning would be starting back up on 3rd August, 2-3.30pm it was hoped to coincide with the reopening of the post office.
Cllr Casson advised he was continuing to report fly tipping and he had arranged a litter pick.
2. Apologies.
a. Apologies were received and accepted from Cllr Barnes, District Councillor Casson and County Councillor Pepper.
3. Declarations of interest.
a. None received.
4. Notes of the Parish Council Meeting held on 24th May 2021 to be approved as the new minutes.
a. It was resolved to accept these notes as the minutes. Duly signed.
5. Matters arising from the minutes/admin matters.
a. Cllr Elliott noted the fitting of the new smart meter for the Pavilion had been moved to August, the Council requested the Clerk pursue the claim.
6. Police matters.
a. None received.
7. Cemetery matters.
a. Ongoing, to find land suitable.
8. Highways matters and CSW.
a. The Clerk advised she was in the process of writing the letter to LCC Highways regarding the reduction on the speed limit.
b. The Chairman read through the following CSW report:
Since the last update we have carried out 7 sessions, checked 201 vehicles of which 34 were reported. The highest was 44mph on Backgate (30mph limit) and 58mph on Barrier Bank (40mph). We have also welcomed a new volunteer.
It was noted that the Police had carried out a number of speed checks along Backgate.
c. Cllr Fragale noted the Council are at the point of ordering the gates but were waiting for confirmation from LCC Highways. The Council asked the Clerk to request an update from LCC Highways.
9. Bus Shelters
a. Discussions occurred around the lifespan of the current bus shelter located near the Church. Cllr Fragale noted he was awaiting a quote for repairing. Council agreed to review clear/see through bus shelters. Cllr Sandhu spoke with stagecoach for supplier details and/or contribution and agreed to follow up.
The Council agreed to review the roof of the other bus shelter.
10. Financial matters.
a. The financial report had been circulated and it was resolved by all to accept the figures given.
b. It was agreed by all to accept the Annual Governance Statement, the Chairman duly signed.
It was agreed by all to accept the Certificate of Exemption, the Chairman duly signed.
It was agreed by all to accept the Accounting Statements, the Chairman duly signed.
11. Planning matters.
a. Planning applications had been circulated and any comments made were listed on the SHDC portal. The Council noted a request for s106 funds to be passed to the village had been added to a recent playing application. The Council discussed a local campaign to request SHDC amended the method of distribution of s106 funds and asked the Clerk to make contact with other parties for further details.
12. Village Hall representative.
a. The Chairman read through the following report from the Village Hall Chairman:
The Village Hall is currently preparing itself for the easing of lockdown restrictions from the 19th of July; after this date we can take normal commercial bookings again and will be the first time Since 23rd March 2020 we have been able to take bookings without any limits on numbers.
Big thank you to Cllr Nigel Pepper for a grant from Lincolnshire County Council which we have put towards keeping the hall Covid safe; this includes upgrading the hand dryers, wipes, gels, signage and other materials needed to conform with government COVID-19 guidelines.
Outside storage - The contacts have been signed and keys handed over for the Tots and School to move their equipment out of the hall.
We have an insurance claim working on the subsidence and the back of the hall, we have had the 3rd onsite visit last Tuesday and are waiting for the report back, but we have been told the building is safe to use.
Social committee - has been very busy with the run-up to the Fun on the field event Saturday 21st of August, from 3pm Alongside the regulars: beer tent, kids race, stalls and the car show we also have a dog show and 3 bands lined up in the evening starting from 6:30pm until 10:30pm. A license has also been obtained for selling alcohol. The Council agreed to sponsor £200.00 towards the rides.
b. The Council discussed internet access for the Village Hall and requested the Clerk to look into Virgin as a potential supplier.
13. Playing field/Pavilion representative.
a. Cllr Sandhu advised recent litter picks had really helped to reduce of litter across the village and especially the playing field. The Council thanked all those involved and noted pride generally in the village had increased. Cllr Sandhu noted the new goals had been well received and were in regular use.
14. Jubilee celebrations
a. The social committee advised lots of preparations were underway for the Jubilee Celebration, including booking a bar, a BBQ and fireworks display.
15. Correspondence.
a. Any correspondence received was included in the agenda.
16. Councillor’s reports & items not on the agenda.
a. None.
16. Date of the next meeting.
a. To confirm the date of the next Parish meeting provisionally set as 13th September 2021, 7.30pm at Cowbit Village Hall.
17. To resolve whether to move into closed session and exclude public, police and press (who will be required to leave the meeting at this stage), in accordance with the Local Government Act 1972), due to the confidential nature of business to be discussed in relation to the following matters:
a. None.
Meeting closed 8.15pm.