March 2025 Minutes
Present: T. Tyrrell, E. Fragile, C. Elliott, P. Simpson and J. Barnes
District Cllrs A. Carson, A. Woolf and T. Sneath
4 Parishioners
Clerk: Mrs A. Harrison
83. To receive and approve apologies for absence.
It was resolved to approve apologies from Mr. D. Sandhu
84. To receive Declarations of Interest in accordance with the Localism Act 2011 and to consider any requests for dispensations.
There were none.
85. Minutes of the last meeting to be approved and signed by the Chair as a correct record.
Proposed by C. Elliott, Seconded by J. Barnes and all agreed.
The Chairman signed the Minutes as a true and correct record of the meeting.
86. Matters arising from the Minutes, (not covered on this agenda).
There were none.
87. To receive the Clerk’s Report on matters outstanding.
Wildflowers
JB has been looking into the prices of seeds - turf costs approximately £20 per meter but seeds have a high failure rate.
Request that SHDC leave a patch up to a meter wide of the grass un-mowed to see what wildflowers grow naturally.
Clerk to liaise with the Chair.
Trees
It has been too wet for TT to take the truck down to the bottom of the playing field so plan to get them planted this weekend.
88. Police matters and to receive the online Police report.
These were the figures as reported on the Police website, for January 2025: -
On or near Clarkson Avenue
1 x Violence and Sexual Offence
On or near Croft Close
2 x Anti-social Behaviour
1 x Violence and Sexual Offence
On or near Parkin Road
1 x Violence and Sexual Offence
On or near Sedge Place (off Curlew Drive)
1 x Violence and Sexual Offence
89. Highways matters :
a. To agree and sign the LCC Highway Grass Cutting Agreement for 2025/26 and to accept the quote from SHDC.
It was resolved to sign the LCC Highway Grass Cutting Agreement for 2025/26 and the Chair duly signed the agreement.
It was resolved to accept the quote of £596.67 from SHDC.
b. To discuss concerns regarding crossroads Mill Drove/Fulney Drove/Clay Lake Bank and Old Fendike Road.
The Chair advised that there have been 39 accidents since the road was reopened after the bypass, (A16), was put in.
There have been letters to the local press and the Chair has been asked by the residents of Mill Drove to do something about it.
Cllr Casson added that there had been several near Tyrrell’s yard, especially when it’s icy as there is a steep camber.
Another was skidding on the ice and collided with a broken down vehicle and another vehicle coming in the opposite direction.
Chair said that there had been suggestions that Mill Drove be closed off from the A16, although the Chair made a formal proposition is that it is closed at the crossroads.
A full discussion was had and it was resolved that the PC request stop signs from Clay Lake Bank and Old Fendike Road.
Action: Clerk to write to LCC Highways.
Chair stated that he has received 2 complaints regarding vegetation growing across the pathway on the corner of Croft Close and Stonegate.
Action: Clerk to send a letter to the homeowner on Stonegate.
c. To receive the CSW report.
6th Feb 2025
We carried out our first session of the year yesterday on Backgate, between 3 and 4pm.
15 cars were checked and although some drivers were just 1mph short of the legal amount to report them, we were not able to forward any information to Lincoln.
But, as always there's an idiot at 4pm when the signs were down and the speed gun back in its box that drove down Backgate at approximately 55mph in a 30mph limit!
90. Financial matters: -
a. To receive a Summary report and Bank Reconciliations for January and February.
The reports were received and the Chair signed the Bank Reconciliations.
b. To approve the Clerk’s expenses and outstanding payments as per the list provided.
The Chairman signed the Clerk’s expenses.
Payments as listed below, were proposed by CE and seconded by PS.
All agreed.
| Net | VAT | Gross | |||
| 94 | Staff Expenses & Training | 09/01/2025 | 6.48 | 6.48 | |
| 94 | Communications (Phone, Website, Broadband) | 09/01/2025 | 40.00 | 40.00 | |
| 94 | Admin (Stationery, Printer, Postage etc.) | 09/01/2025 | 14.98 | 3.00 | 17.98 |
| 95 | Subscriptions & Memberships | 16/01/2025 | 192.00 | 192.00 | |
| 96 | Other/Miscelleanous | 16/01/2025 | 95.00 | 19.00 | 114.00 |
| 97 | Staff Costs | 28/01/2025 | 404.94 | 404.94 | |
| 98 | Utilities | 18/01/2025 | 21.42 | 21.42 | |
| 99 | Other/Miscelleanous | 22/01/2025 | 1,898.49 | 379.70 | 2,278.19 |
| 100 | Other/Miscelleanous | 22/01/2025 | 200.00 | 40.00 | 240.00 |
| 101 | Other/Miscelleanous | 22/01/2025 | 23.48 | 4.70 | 28.18 |
| 102 | Open Spaces | 28/01/2025 | 990.00 | 198.00 | 1,188.00 |
| 103 | Communications (Phone, Website, Broadband) | 29/01/2025 | 60.84 | 12.17 | 73.01 |
| 104 | Subscriptions & Memberships | 15/02/2025 | 12.00 | 2.40 | 14.40 |
| 105 | Open Spaces | 03/02/2025 | 50.00 | 50.00 | |
| 106 | Utilities | 18/02/2025 | 61.87 | 3.09 | 64.96 |
| 107 | Other/Miscelleanous | 17/02/2025 | 82.35 | 16.47 | 98.82 |
| 108 | Open Spaces | 17/02/2025 | 183.20 | 36.64 | 219.84 |
| 109 | Subscriptions & Memberships | 15/02/2025 | |||
| 110 | Staff Costs | 28/02/2025 | 404.94 | 404.94 | |
| 111 | Communications (Phone, Website, Broadband) | 28/02/2025 | 60.84 | 12.17 | 73.01 |
| 112 | Open Spaces | 06/03/2025 | 50.00 | 50.00 | |
| 113 | Subscriptions & Memberships | 15/03/2025 | 12.00 | 2.40 | 14.40 |
| 114 | Utilities | 19/03/2025 | 43.06 | 2.15 | 45.21 |
| 115 | Other/Miscelleanous | 18/03/2025 | 4.25 | 4.25 | |
| 116 | Staff Expenses & Training | 17/03/2025 | 12.96 | 12.96 | |
| 116 | Communications (Phone, Website, Broadband) | 17/03/2025 | 40.00 | 40.00 | |
| 116 | Admin (Stationery, Printer, Postage etc.) | 17/03/2025 | 14.98 | 3.00 | 17.98 |
| Totals | 4,980.08 | 734.89 | 5,714.97 |
91. Planning matters.
The following applications have been submitted since the last PC meeting.
Reference Location Proposal Received Type Status
H01-0147-25
46 STONE GATE COWBIT SPALDING PE12 6AH Works to Cowbit Tree Preservation Order No 01 1982 12-02-25 TPO Tree Works Undecided
H01-0109-25
Mill Drove South Cowbit Spalding PE12 6FS Details of external materials (Condition 3 of H01-1204-22) 03-02-25 CONDITION COMPLIANCE Undecided
H01-0057-25
Mill Drove South Cowbit Spalding PE12 6FS Details of Verification Report relating to contamination (Condition 17 of H01-1204-22) 21-01-25 CONDITION COMPLIANCE Undecided
It was agreed that no comments need be submitted from the Council.
92. To resolve the request to site a memorial bench.
The Clerk had received confirmation from the family, that they would like to erect the bench on the piece of grass by the village sign, opposite the old Post Office building.
It was ascertained that the proposed piece of land is owned by LCC Highways.
Action: Clerk to liaise with Cllr Pepper and Members to meet up with the family, to look at the design.
93. To discuss the future of the Playing Field, Pavilion and how this may impact current users.
The PC have had meetings with the current football teams to make them aware of the future plans.
The PC are looking to carry out the following over the next 3-5 years: -
New gates, pathways, picnic benches and play equipment.
Plans are being drawn up for a new pavilion, with quotes so that funding can be applied for.
Intend to leave a small pitch to allow the younger children to play football, but want to provide more for other users of the park to enjoy and to make it more family friendly.
94. To discuss the possibility of a Christmas Lantern Parade.
The crafting group asked if they could erect a Christmas tree outside the Church and do a parade.
The PC confirmed that they are happy to support this.
95. To discuss the idea of a model cow to be sited on the roundabout.
The Chair stated that when the A16 was built the village lost its identity and suggested that the PC could put a model cow on the A16 roundabout.
Central Lincolnshire, West Country, Market Rasen, Horncastle all have sculptures on their roundabouts, some are 8 feet long and 4 feet high.
Some of the Members and the Clerk went to the unveiling of the cattle in the Spalding Sheep Market, and got lots of ideas.
It was agreed to keep this on the Agenda for future meetings.
96. To resolve the setup of a Community Resilience Team.
At the last meeting, an Officer from LCC attended along with the Chairs and Clerks of the two neighbouring Parish Councils to encourage the setup of a Community Resilience Team.
The Chair stated that Weston PC are not interested in getting involved.
The Moulton Chapel Clerk telephoned to say that her members weren’t interested as there are lots of training sessions to take part in.
Cllr Casson stated that the Police have the phone numbers of all the village hall key holders in case of an emergency.
It was resolved not to take this further.
97. Items to be included on the agenda for the next meeting.
There were none.
98. To confirm the date of the Annual Council Meeting, provisionally set for the 12th of May 2025.
Confirmed.
Meeting ended at 21:13