November 2022 Minutes
Minutes of the meeting of Cowbit Parish Council held on Monday 14th November 2022, 7.30pm at the Cowbit Village Hall
Attendance. Cllrs Tyrrell, Elliott, Fragale, Barnes and Sandhu, District Councillor Casson and Woolf and County Councillor Pepper, 7 members of the Public and the Parish Clerk.
1.Chairman’s welcome.
The Chairman welcomed everyone to the meeting.
Public Forum
Residents noted that the ‘Cowbit’ sign when entering the village had slipped, Clerk to notify LCC highways.
Residents also raised concerns with debris on the pavement and roads, Clerk to request a road sweeper. Fly tipping along Drain Bank North was discussed, LCC Highways are aware.
Cllr Casson advised that the Pride Team had met regarding the hedge and concerns were raised over the disposal of the hedging. The Chairman noted that he had been in contact with the grounds maintenance contractor for a quote.
Concerns were raised with dog fouling and the Council enquired with Cllrs Casson and Woolf whether it would be possible to a small allocation from the ward Budget to cover the cost, Cllr Casson and Woolf to review and confirm. Clerk to contact Western power regarding the reinstallation of the dog bin following their recent works.
Residents outlined the proposal for the installation of the Queen Elizabeth memorial, the Chairman noted that LCC Highways had been in contact regarding the license to install. Cllr Elliott proposed and the Chairman seconded, it was resolved by all to accept the responsibility of the license and therefore the memorial. Volunteers offered to maintain the memorial, all agreed.
2. Apologies.
a. None received.
3. Declarations of interest.
a. None received.
4. Notes of the Parish Council Meeting held on 11th July 2022 to be approved as the new minutes.
a. It was resolved to accept these notes as the minutes and the Chairman duly signed.
5. Matters arising from the minutes/admin matters.
a. None.
6. Police matters.
a. Cllr Elliott advised he had met with PCSO Fylippa Bennett, noting that PCSO Bennett had agreed to a Police presence every now and then at Playing Field. PCSO Bennett also advised that all crimes/concerns should be reported the Police rather than on social media as the policing team are unable to action this.
7. Cemetery matters.
a. Ongoing, to find land suitable. The Chairman advised the Vicar had retired and the newly appointed Vicar is to be shared with Pinchbeck Parish.
8. Highways matters and CSW.
a. Please see Public Forum.
b. The Chairman read through the following report:
CSW Report to 07.11.22
Overview – since July 2022:
- 7 Speedwatches have been carried out
- 155 cars/vans checked
- 30 cars/vans recorded for excess speed
- Highest speed record 61mph on 18th August.
Full report
c. The Chairman advised the meeting that enquiries into the Welcome gates was ongoing, after a brief discussion it was agreed that volunteers and the Chairman would liaise regarding the installation of custom built gates.
d. The Chairman advised the meeting that enquiries into the Wild Flower grass verges was ongoing.
9. Bus Shelters.
a. The Chairman advised the meeting that enquiries into the Bus shelter was ongoing and the Council were awaiting confirmation of prices. The Council resolved to purchase the wooden Bus Shelter.
10. Financial matters.
a. The Financial Report had been circulated, Cllr Barnes proposed and Cllr Elliott seconded, it was resolved by all to accept the figures given.
b. The Bank reconciliation for the 2nd quarter had been circulated and it was resolved by all to accept the figures given.
c. The Budget report for the 2nd quarter had been circulated and it was resolved by all to accept the figures given.
11. Budget and Precept.
a. The Council reviewed the budget and resolved to accept.
b. The Council resolved to accept a precept figure of £15076.00.
12. Planning matters.
a. Planning applications had been circulated and any comments made were listed on the SHDC portal.
b. The Clerk confirmed ‘The Paddock’ had been accepted as the road name for the land adjacent 71 Backgate.
13. Village Hall representative.
a. The Chairman read through the following report:
Our online booking and invoicing system has gone live from 1st September, this allows everybody to have a look to see the availability of the hall online before they email, phone or book online. you can view the calendar on the village website @ http://www.cowbitvillage.co.uk/village-hall/
We have just got an email back about the insurance repairs, which was on hold to check if the cracks had got wider since they was last looked at 18 months ago, which they agree haven't and now we are waiting to see if any asbestos is in the ceiling before the repair work is started.
On the 3rd Tuesday of the month starting this month we have music 4 all, open to everyone from 2-4pm. We are planning to run a Warm hub over winter, on every 2nd and 4th Tuesday from 2-4pm from November to help keep people warm for anyone to drop in and have a warm drink and food.
14. Playing field/Pavilion representative.
a. Cllr Elliott updated the meeting, noting he had received a call from SUFC regarding a complaint received, concerns to be monitored.
The Council discussed and agreed to temporarily lift the dog ban on playing field between Saturday 6th May 2023 and Monday 8th May.
The Council asked the Clerk to chase SHDC for the key to bins on the playing field.
b. The quote for grounds maintenance had been circulated, the Chairman proposed and Cllr Elliott seconded, it was resolved by all to accept the quote.
15. Community Governance Review.
a. The Clerk updated the meeting, noting that the timetable had been circulated and a decision was expected at SHDC January’s meeting.
16. Correspondence.
a. None received.
17. Councillor’s reports, items not on the agenda and for Councillors to raise items for next meeting’s agenda. Councillors are requested to use this opportunity to report minor matters of information not included elsewhere on the agenda and to raise items for future agendas. Councillors are reminded that this is not an opportunity for debate or decision-making.
a. None.
18. Date of the next meeting.
a. To confirm the date of the next Parish Council meeting provisionally set as 9th January 2023, 7.30pm at Cowbit Village Hall.
19. To resolve whether to move into closed session and exclude public, police and press (who will be required to leave the meeting at this stage), in accordance with the Local Government Act 1972), due to the confidential nature of business to be discussed in relation to the following matters: Should this resolution be passed, members of the public, press and police will be required to leave the meeting.
a. The Council agreed for the position of Clerk/RFO to continue to be advertised until a suitable candidate was successful, applicants to be interviewed on an as and when basis.