May 2025 Agenda
Dear Councillor 14th May 2025
You are hereby summoned to attend the Annual Meeting of Cowbit Parish Council, which will be held on Monday the 19th of May commencing at 7:30pm in Cowbit Village Hall, Barrier Bank, Cowbit.
There will be a 15 minute public forum following the elections and co-option, when members of the public may ask questions or make short statements to the Council, and your attendance is also requested during this period.
Signed: Angela Harrison Clerk to the Council
AGENDA
1. Election of Chairman and signing of the Declaration of Acceptance of Office.
2. Election of Vice Chairman and signing of the Declaration of Acceptance of Office.
3. Co-option to the vacant seat.
4. Chairman’s welcome and Public Forum.
5. To receive and approve apologies for absence.
6. To receive Declarations of Interest in accordance with the Localism Act 2011 and to consider any requests for dispensations.
7. Minutes of the March meetings to be approved and signed as a correct record.
8. Matters arising from the Minutes, (not covered on this agenda).
9. To review and resolve PC representation on the following Committees and outside bodies: -
a. Playing Field/Pavilion
b. SHPVCS (South Holland Private Voluntary Car Scheme)
c. Village Hall Committee
10. To review and resolve the Council’s Register of Assets.
11. To review and resolve to accept the quote to renew the Council’s insurance policy.
12. To review and adopt Council Policies
13. 2024/25 External Audit:
a. To approve and sign Section 1 – Annual Governance Statement
b. To approve and sign Section 2 – Accounting Statements
14. To receive the bank reconciliations and Budget Report.
15. To review and approve list of invoices for payment received after the last meeting.
16. Police matters and to receive the online Police report.
17. To discuss Highway matters and to receive the CSW report.
18. To discuss any Planning matters and agree a response to any new applications.
19. To discuss playing field usage and future plans.
20. Items to be included on the next meeting’s agenda.
21. To confirm the date of the next meeting, provisionally set as Monday the 14th July 2025.
“In Committee”
The Public & Press to be excluded from the meeting in accordance with the provision of Section 1 (2) of the Public Bodies (admission to meetings Act 1960). The items to be discussed being of a confidential nature.
22. Clerk’s Annual Salary Review.